· Preparation of service charge budgets & accompanying maintenance, cleaning and repair schedules
· Obtain quotations for routine services such as window and general cleaning, grass cutting and other general ongoing maintenance from approved contractors.
· Scheduled site visits and auditing maintenance works with written reporting to Residential Directors.
· Arrange competitive buildings insurance whilst ensuring rebuild assessments are in line current costing, with no hidden commissions from the selected insurance company – an open book policy.
· Regular comparative checking on utility costs to ensure most effective suppliers in place
· Collection of ground rent (if required) and service charges
· General financial administration and monthly reporting
· Attending Residential Directors meetings as required
· Organising & Chairing EGM’s/AGM’s as required
· Preparation of a long term capital works programme and adoption of a reserve fund account
· Out of hours contact arrangements
· Agreed KPI’s and Service Level Agreements to ensure our service can be measured and audited.
· Health and Safety and Risk Assessments.
No one wants to pay for a Managing Agent; however we have to be rewarded for our time and effort.
Aspire will agree a fixed annual fee for our services, so even if you incur costs outside of the annual budget - damage repairs etc—our fee will not rise, as it would if we were to charge a percentage of costs as some of our competitors .
We know it is important to understand and control all costs, so our charge will be agreed and fixed and completely transparent.
We all know the next 4 – 5 years will place fiscal burdens on us all, Aspire can offer a truly effective and local service at a cost that may surprise you.